Index
Note: Linked numbers refer to sections of the Director’s
Manual. Linked titles refer to forms and documents referenced in the section.
A
Absences, Unauthorized, from the Study Center, 520.00, 505.00
Academic Employment Form, 910.06
Academic Load Necessary for Graduate Student to Qualify for Financial Aid (To Be Eligible to Receive Federal Funds), 385.05
Academic Conduct Policy, 500.06
Academic Matters, Chapter 3
Academic Petitions, Forwarding to UOEAP, 360.01
Academic Probation/Dismissal, see Low Academic Achievement, 530.01
Academic Profiles, 235.05
Academic Requirements for Financial Aid, 805.01
Acceptance of EAP Credit by Home Campus Academic Units for Degree Requirements, 320.00
Accident Expenses, Sickness and, 425.01
Accident Insurance, General, Health and, 425.00
Accidental Death and Dismemberment, 425.07
Acknowledgment of Payment Form, 930.01
Addresses, Telephone Numbers, and E-mail Addresses, Student Contact, 415.00
Administrative Dismissal, 370.07
Administrative Travel Personal Car Use Form, 960.02
Administrative Travel, Meals and Incidentals (M&IE) Reimbursement, 960.02
Administrative Travel, General, 960.00
Administrative Dismissal for Academic Misconduct, 530.02
Agreement, Student, 500.03
Annual Report, 235.00
Annual Report Guidelines, 235.00
Application for Exemption from EAP Health Clearance, 420.02
Application for Regents Emergency Loan Fund, 820.05
Approved Courses, the Study Center File, 315.11
Arrival of Participants, 400.03
Assigning Unit Value, 315.04
Assigning Units, Registration Study List, 340.04
Assignment Letter, 820.05
Assistance, Clerical, 210.02
Auditing, 340.05
Authorization for Medical or Surgical Consultation/Treatment, 420.05
Authorization to Release Items of Public Information, 600.00
B
Blue Cross of California UC Core CA Plan Outside of California
Blue Cross of California UC Customer Service
Blue Cross of California UC Member Foreign Claim Form
Blue Cross of California Prescription Drug Claim Form
Blue Cross PPO Outside of California
Budget, Study Center, 900.00
C
Calendar, Host Institution Academic, 630.05
Campus EAP Office and Staff List
Catalogs, Host University, 640.00
Catalogs, UC Campus; and UC Directory, 640.01
Change of Major, 325.00
Clerical Assistance, 210.02
Classification Instructions and Checklist, 910.03
Communication Tree, 260.02
Communications with Parents and Other Relatives, 605.04
Communications, Chapter 6
Communications, Confidential, 600.01
Complaint Procedures, 910.05
Completing
Job Descriptions for Local National Staff
Completion and Submission of the Petition to Withdraw, 370.04
Confidential Health History Form, 420.03
Confidential Records Policy
Confidentiality, 420.07
Consensus of Where Orientation Items Should be Covered, 231.00
Consequences of Dismissal, Student Conduct and Discipline, 500.07
Consultation with UOEAP Prior to Submission of the Petition to Withdraw, 370.03
Continuing Students, Enrollment of, 440.04
Contract
for "I" (Incomplete) Grade, 375.07
Correspondence Concerning Academic Matters, 340.11
Correspondence with Campus EAP Offices, 605.02
Correspondence: Mail Handling, 605.00
Course Approval Process, 315.10
Course Approval, Information Needed for, 315.03
Course Approval Request Form, 315.10
Course Duplication, 340.06
Course Information, Student, 340.15
Course Load, 335.01
Course Number, Repeated Use of a, 315.13
Course Numbers, Special Study Project, 315.07
Courses, Approved, the Study Center File, 315.11
Courses, Discontinuance and Renewal of, 315.12
Creating UC Credit Courses, 315
Credit, EAP, Acceptance by Home Campus Academic Units for Degree Requirements, 320.00
Credit for Courses at the Host University, 315.00
Cultural Re-Entry, Preparation for Return, 435.00
D
Daily Attendance Record, 910.01
Data Access/Release
Chart, 600.02
Deficit Load Petition, 335.02
Definition of Sexual Harassment, 200.02
Delta Dental Claim Form
Demonstrations and Strikes, Student, Section 510
Dental Insurance, 705.03
Departmental/College Pre-Approval to Extend Participation from Term to Year Form, 440.01
Dependent Packet Form,
400
Director's, Study Center, Responsibilities when Students Withdraw or are Separated from EAP, 370.09
Disciplinary Probation Letter, Sample
Discipline, Student Conduct and, Section 500
Discontinuance and Renewal of Courses, 315.12
Dismissal from EAP for Academic Reasons, Section 530
Dismissal for Academic Reasons, Guidelines for, 500.07
Dismissal for Academic Misconduct, Administrative Withdrawal, 530.02
Dismissal for Low Academic Achievement, 370.08
Dismissal Letter, Sample
Dropping Courses for Health Reasons, 420.09
E
EAP Confidential Health History Form, 420.03
EAP Overview, General, 100.00
EAP Regents Emergency
Loan Application Confidential Appraisal of Student's Need
EAP Regional Responsibilities
EAP Policy Statement on Sexual Harassment
EAP Substance Abuse Policy
EAP Websites, 630.00
Electronic Mail, 605.01
Emergency Loans to Students from Other Study Centers and to Former EAP Students,820.03
Emergency Medical Treatment, 420.05
Emergency, Communicating during an, 605.05
Emergency Medical Treatment, 420.05
Emergency Withdrawal, 370.09
Enrollment of Continuing Students, 440.04
Enrollment, 335.00
Entertainment, Official, 950.01
Equipment and Facilities, General, 970.00
Evaluation of the EAP Experience and Program Operations,235.03
Excess Program, 335.03
Expenditures
for Student Activities, 940.01
Exploratory Proposal Template, 235.06
Extension of Insurance, 425.04
Extension
for Insurance Coverage (Request for), 425.04
Extensions, Program, Financial Aid, 805.05
Extension Policy, 440.00
Extension, Supplementary Information, 440.03
Extensions, 365.00
F
F Grades, 375.08
Fatalities, Student, 420.10
Fee Reductions Pertaining to Orientation or Field Trips, 800.03
Fee Reductions Pertaining to Room and Board, 800.02
Fields of Study Charts, see Subject Area Lists, 630.04
Field Trips, Fee Reductions, Pertaining to Orientation or, 800.03
Files, Retention at UOEAP, 340.13
Financial Aid, Academic Requirements for, 805.01
Financial Aid Applications, 810.00
Financial Aid Awards, Revised, 815.01
Financial Aid Disbursement, 805.02
Financial Aid Disbursement Schedule, 805.03
Financial Aid Disbursement Chart
Financial Aid Eligibility/Student Loans, Section 820
Financial Aid Forms for the Following Year, 810
Financial Aid, General, 805.00
Financial Aid, UC, Lost Check, 805.04
Financial Aid Problems, 805.06
Financial Aid, Program Extensions, 805.05
Financial Arrangements for Study Center, Section 700
Fiscal Closing, 920.06
Foreign Languages Abroad or English in a Non-English Speaking Country, Studying, 315.02
G
Gap Insurance for U.S. Coverage after EAP, 425.05
General Petition, 360
Study Center Director's Responsibilities, Chapter
2
Grade Appeals, 375.13
Grade Changes, 375.12
Grade Reports, 375.03
Grades, Advance, 375.10
Grades, "F", 375.08
Grades for Academic Year and Terms, 375.04
Grades for Santa Cruz Students, 375.11
Grades, Delayed, 375.09
Grades, General, 375.00
Grades, Graduate Students, 385.06
Grades, Plus and Minus, 375.05
Grades, Study Center Director's Responsibility, 375.01
Grading Practice, 375.02
Graduate Admissions Information Sheet, 385
Graduate Assistant's Responsibilities, 210.01
Graduate Courses for Undergraduates, 340.12
Graduate
Preliminary Inquiry Form, 385.01
Graduate Record Examination (GRE), Preparation for Return, 435.08
Graduate Registration and Registration Study Lists, 385.02
Graduate Students, 385.00
Graduate Students, Application and Admission, 385.01
Graduate
Study Agreement, 385.01
Graduate Students, Grades, 385.06
Graduate Students, Minimum Load, 385.03
H
Handling Applications, 400.01
Handling Study Center Funds, 900
Health and Accident Insurance, General, 425.00
Health Assessment, 420.01
Health and Dependent Care Reimbursement Claim Form
Health and Welfare Plans-Enrollment, Change, Cancellation, or Opt Out-Employees Only, UPAY 850
Health Benefits for Overseas Employees, FAQs
Health Benefits Options Letter
Health Care Facilitator Program Brochure
Health History Form, Confidential, 420.03
Health Insurance, 705.00
Health Problems, Handling of Special, 420.04
Health Reasons, Termination of EAP Participation for, 420.08
Health Service Physician's Clearance, UC, 420.03
Hiring Instructors, Tutors, Readers, 240.00
Host Country Physician Requests for Supplemental Medical Information, 420.06
Host Institution Academic Calendar, 630.05
Host University Catalogs, 640.00
Housing, 410.00
I
ILP, 300.00
ILP Academic Regulations, 300.02
ILP Report, 620.00
ILP Reporting, 235.01
ILP and On-Site Orientation, General, 300.00
ILP Travel, 960.01
Income Received by Study Center, Reporting, 920.04
Incompletes, 375.07
Independent Study, see Special Study Projects, 315.06
Individual Grade Report, 375.00
Individual Major, 330.00
Infectious Diseases, Communication and Guidelines, 605.07
Information Collection, 400.00
Information Needed for Course Approval, 315.03
Information Technology (IT) Study Center Support, 610.00
Instructors and Tutors, 910.06
Insurance Claims, 425.02
Insurance Information Packet, Study Center Director's
Intensive Language Program, 300.02
Intensive Language Program Reporting, 235.01
Intensive Language Program (ILP), General, On-Site Orientation and 300.00
Intensive Language Program (ILP) Travel, 960.01
Inter-Campus Transfer (ICT), Preparation for Return, 435.06
Internships, 315.08
J
Job Description, 7 Steps to Writing an Effective
Job Description,
Guide
Job Description, Sample
Job Reclassification, 910.03
L
Languages, Studying Foreign Languages Abroad, 315.02
Large Group Entertaining
Expenditures, 940.01
Leave of Absences, Preparation for Return, 435.03
Legal Plan, 705.06
Liaison Officer's Responsibilities, 210.00
Life, Accidental Death, and Disability Insurance, 705.05
Loans, Regents Emergency, 820.05
Loans to Students, 920.03
Loans to Students for Medical Expenses, 425.03
Local Administrative Travel Expenses, 960
Logos 630.06
Lost UC Financial Aid Check, 805.04
Low Academic Achievement, 530.01
Low Academic Achievement, Dismissal for, 370.08
M
Mail Handling: Correspondence, 605.00
Major, Change of, 325.00
Major, The Individual, 330.00
Medical Evacuation Coverage, 425.06
Medical Reviews, Preparation for Return, 435.02
Medical Treatment, Emergency, 420.05
N
New EAP Program Development, 235.06
News Releases, 630.03
No Reports, 375.06
Notification of Judicial Order or Subpoena, 600.03
O
Office Hours Schedule, 230.01
Office Hours, 230 (Form)
Official Entertainment, 950.01
Official Registration Study List, 340 (Form)
On-Site Orientation by the Study Center Director, 231.00
On-Site Orientation and Intensive Language Program (ILP), General, 300.00
On-Site Orientation by the Study Center Director, Academic Concerns 300.01
Operating Funds, 920.00
Operating Funds, Closing or Transfer of, 920.01
Operating Reserve, 920.05
Orientation Chart, Consensus of Where Orientation Items should be Covered, 231.00 (Chart)
Orientation or Field Trips, Fee Reductions Pertaining to, 800.03
P
P/NP Option, 340.08
Participant Lists, 400.02
Payments to Host Institutions, 930.00
Payments to Individuals, 930.01
Pending Action by Campus Dean or Provost, 370.05
Performance Evaluations and Disciplinary Procedures, 910.04
Personnel, Section 910
Petition to Extend, 440.02
Petition to Withdraw from the University of California, 370.00
Petitions, Academic, 360.00
Petitions, Academic, Forwarding to UOEAP, 360.01
Physical Examination upon Return, 420.11
Planned Educational Leave/Leave of Absence, Preparation for Return, 435.03
Planned Leaves, 370.11
Policies and Regulations Governing Travel, 960 (Appendix)
Policy on EAP Grade Change and Appeals, 375 (Policy )
Preparation for Return, Cultural Re-Entry, 435.01
Preparation for Return, Graduate Record Examination (GRE), 435.08
Preparation for Return, Inter-Campus Transfer (ICT), 435.06
Preparation for Return, Leave of Absence/Planned Educational Leave, 435.03
Preparation for Return, Medical Reviews, 435.02
Preparation for Return, Registration/ Enrollment, 435.00
Preparation for Return, Student Travel, 435.07
Process for Developing New EAP Programs, 235.06
Process for Developing Programs of UC Construct, 235.06
Program Changes, Authorized, 340.02
Program Changes, Unauthorized, 340.03
Program Extensions, Financial Aid, 805.06
Program Fees, General, 800.00
Program Fees, 800.01
Program Fees and Fee Reductions, 800
Program Review, 235.04
Promissory Note EAP Study Center Emergency Loan, 820.01
Promissory Note, UCSB The Regents Emergency Loan Fund EAP, 820.05
Psychological Health Issues, 420.13
R
Reciprocity, Acceptance Notification, 1030.01
Reciprocity, Graduate/Undergraduate Level and Status, Section 1020
Reciprocity, Application Deadlines, 1025.02
Reciprocity, Application, Basic Information, and Forms, 1025.00
Reciprocity, Application Process, 1025.03
Reciprocity, Campus Transfers, 1030.06
Reciprocity, Change of Degree Status After Acceptance, 1030.05
Reciprocity, Course Load, 1030.04
Reciprocity, Definition, 1000.00
Reciprocity, EAP Eligibility, Current Enrolled Status, 1015.01
Reciprocity, Educational Fee, 1035.02
Reciprocity, English Language Requirement/TOEFL, 1025.07
Reciprocity, General Inquiries on Non-EAP UC Admission, 1015.02
Reciprocity, Graduate Approval and Placement, 1020.05
Reciprocity, Graduate, Closed Schools and Programs, 1025.10
Reciprocity, Graduate-Level Departmental Application Forms and Supplemental Material, 1025.01
Reciprocity, Graduate Management Admission Test (GMAT), 1025.09
Reciprocity, Graduate Non-Degree Status, 1020.02
Reciprocity, Graduate Record Examination (GRE), 1025.08
Reciprocity, Health Insurance, 1050.03
Reciprocity, Health Insurance Fees, 1035.03
Reciprocity, Information for Reciprocal Exchange Scholarly Visits, 1060.00
(Overview)
Reciprocity, Internet Access and Electronic Communication, 1030.00
Reciprocity, Letters of Recommendation, 1025.04
Reciprocity, Non-Resident Tuition, 1035.03
Reciprocity, Notification of Participant Acceptance, 1030.01
Reciprocity, Orientation, 1030.02
Reciprocity, Participant Selection, 1010.00
Reciprocity, Payment of Fees, Section 1035
Reciprocity, Per Capita Funds, Annual Limitation, 1005.01
Reciprocity, Per Capita Funds, Scholarships, 1005.00
Reciprocity, Recruitment of Students, 1010.01
Reciprocity, Registration, Campus Incidental, and Associated Student Fees, 1035.01
Reciprocity, Selection, Enrollment, and Processes, 1050.01
Reciprocity, Student Status: No-Fee/Non-Degree Exchange Classification, 1020.00
Reciprocity, Student Exchange, 1000.01
Reciprocity, Transcripts and Supporting Documentation/ Translation, 1025.05
Reciprocity, UC Application Fee, 1035.00
Reciprocity, UC Class Level, 1020.03
Reciprocity, UC Eligibility, Standards and Requirements, 1015.00
Reciprocity, UC Financial Assistance, 1025.06
Reciprocity, UC Summer Session Eligibility, 1050.00
Reciprocity, Undergraduate Approval and Placement, 1020.04
Reciprocity, Undergraduate Non-Degree Status, 1020.01
Reciprocity, Visa Issues, Application, and SEVIS, 1030.03
Reciprocity, Visa Matters, 1050.02
Reciprocity,
Visiting Exchange Funding Verification and Amount Required
Reciprocity, Visiting Scholars and Exchange Visitors, 1060.
Reciprocity,
Visiting Scholar/Researcher Trip Request
Reconciliation of Study Center Operating Funds Form, 920.00
Record of Disclosures, 600.00
Recruitment and Orientation Materials, 630.01
Regents Emergency Loan, EAP, Application, Confidential Appraisal of Student's Need
Regents Emergency Loan Information to Students
Regents Emergency Loans, 820.05
Regional Responsibilities, EAP
Registration/Enrollment Chart, 435
Registration, 340.00
Registration Study Lists, Assigning Units, 340.04
Registration Study List Changes or Policy Exceptions by Petition, 360.00
Registration Study List, Failure to Register or to File, 340.09
Registration Study List, Failure to Sign, 530.00
Registration Study Lists, When to Mail to UOEAP, 340.01
Registration, Tuition, Tutorial Fees, and Instructional Expense, 930.
Reimbursement Claim
Reimbursement from Students for Student Activities Form
Reimbursement to Students for Student Activities Form
Reinstatement and Readmission to EAP, 340.10
Removal of an Incomplete, 375.07
Renewal and Discontinuance of Courses, 315.12
Repatriation of Remains Coverage, 425.08
Repeated Use of a Course Number, 315.13
Repeating a Course, 340.07
Report of Expenditures
Report of Expenditures, Submission of, 920.02
Reporting Income Received by Study Center, 920.04
Reporting Requirements, Student Activities, 940.01
Reporting Travel Expenses, 960.02
Request for Approval of Undergraduate/Graduate Course
Request for Classification Review, 910.03
Request for Extension of Insurance Coverage
Request for
Operating Funds
Request to Review Student EAP Record, 340.14, 375.14
Requests for Disclosure of Information from Student Records, 600.02
Requests for Extension of Study Center Enrollment, see Petition to Extend Participation Procedures, 440.02
Responsibilities, Graduate Assistant's, 210.01
Responsibilities, Liaison Officer's, 210.00
Responsibilities, Study Center Director's, 200.00
Retention of Materials, Study Center Files, 605.08
Retention of Files at UOEAP, 340.13
Retroactive
Petition
Return, Preparation for, Section 435
Revised Financial Aid Awards, 815.01
Room and Board, Fee Reductions, Pertaining to, 800.03
S
Safety and Incident Reporting, 605.06, 430.01
Safety and Incident Report, Annual (Word
Template or Adobe
Acrobat PDF)
Safety and Incident Report for Students Studying Abroad (Word
Template or Adobe
Acrobat PDF)
Sample Contract for Faculty Employment, 910
(Form)
Sample Letter of Dismissal (Form)
Sample Written Disciplinary Probation (Form)
Sample Written Reprimand (Warning) (Form)
Schedules, Working, General, 230.00
Selecting Courses, 315.01
Senior Residence Waiver for Graduation, 335.05
Sexual Harassment, 200.01
Sexual Harassment Abroad, 200.03
Sexual Harassment, Definition of, 200.02
Sexual Harassment, Education Abroad Program Policy Statement on, Section 200
Sexual Orientation, 400.06
Share Your EAP Experience Form
Sickness and Accident Expenses, 425.01
Special Digital Applications, 635.02
Special Health Problems, Handling of, 420.04
Special Study Project Course Numbers, 315.07
Special Study Project
Special Study Projects, 315.06
Staffing; Hiring Instructors, Tutors, Readers, 240.00
Statement of Claim for Student's Accident and Sickness Medical Expenses
Student Accident and Sickness Plan, 425 (Brochure 2007-08)
Student Activities: Orientation, Excursions, and Field Trips, 940.00
Student Activities Reporting Requirements, 940.01
Student Agreement, 500 (Agreement)
Student Appraisals, 235.02
Student Conduct and Discipline, Academic Misconduct Procedures, 500.06
Student Conduct and Discipline, Consequences of Dismissal, 500.07
Student Conduct and Discipline, General, 500.00
Student Conduct and Discipline, Host Institution Policies, 500.01
Student Conduct and Discipline, Investigation, Procedures for Discipline, and Appeal, 500.05
Student Conduct and Discipline, Student Agreement, 500.03
Student Conduct and Discipline, Substance Abuse, 500.04
Student Conduct and Discipline, UC Policies, 500.02
Student Contact Addresses, Telephone Numbers, and E-mail Addresses, 415.00
Student Course
Information Form, 340.15
Student Activities Reporting Requirements, 940.01
Student Demonstrations and Strikes, Consequences of Involvement, 510.01
Student Demonstrations and Strikes, Continuing the Academic Program, 510.02
Student Demonstrations and Strikes, General, 510.00
Student Demonstrations and Strikes, Independent Study, 510.03
Student Emergencies, 430.00
Student Exchange, Criteria 1000.01
Student Fatalities, 420.10
Student Fees, see Program Fees and Fee Reductions, 800
Student Financial, 800s
Student Health, General, 420.00
Student Highlights/Testimonials/Articles, 630.02
Student Financial Aid, Lost Checks, 805.04 and 805.05
Student Loans, 820.01
Student Record Changes After Graduation, 375.13
Student Records, 600.00
Student Travel, Preparation for Return, 435.07
Students with Disabilities, 400.05
Students Who Leave the Study Center Without Completing a Petition to Withdraw, 370.06
Students with Dependents, 400.04
Study Center Address List, 605 (Chart )
Study Center Budget, 900.00
Study Center Crises, 260.00
Study Center
Director's Insurance Information Packet 705.00
Study Center Director's Report, 615.00
Study Center Director Responsibilities Following the Student's Dismissal from EAP, 530.03
Study Center Director's Responsibilities, 200.00
Study Center Director's Responsibilities when Students Withdraw or Are Separated from EAP, 370.10
Study Center Files: Retention of Material, 605.08
Study Center Inventory, 970.01
Study Center Operating Funds, 920
Study Center Salary Payment Forms, 910 (Forms 3 and 3A)
Study Center Staff, 910.01
Study Center Websites, Section 635
Study Center Website Content and Guidelines, 635.00
Study Center Website, Summary of Content, 635.01
Studying Foreign Languages Abroad or Studying English in a Non-English Speaking Country, 315.02
Subject Area Lists, 630.04
Substance Abuse, Student Conduct and Discipline 500.04 and Policy 1
T
Telephone, 605.03
Termination of EAP Participation for Health Reasons, 420.08
Theft from Study Center Office, 980.00
Theft Insurance and Reporting, 980.01
Theft of Cash/Equipment, Section 980
Transfer of Funds, 920 (Form)
Travel, Administrative, General, 960.00
Travel Expenses, Reporting, 960.02
Travel, Intensive Language Program (ILP), 960.01
Travel, Student, Preparation for Return, 435.07
Trip Expenses,
960
Tutorials, 315.09
U
UC Campus Catalogs/UC Directory, 640.01
UC Health Service Physician's Clearance
UCSB Promissory Note: The Regents Emergency Loan Fund
Unauthorized Absences from the Study Center, 520.00, 505.00
Undergraduate Courses, 385.04
Unit Accumulation Limitations Before Graduation, 335.04
Units, Assigning, Registration Study Lists, 340.04
Unpaid Student Bills, 820.04
UOEAP Staff List
UOEAP Mandate, 100.01
V
Vacation Travel and Absences from Study Center, 505.00
Variable Units, 315.05, 340.04
Vision Care Insurance, 705.04
Voluntary Withdrawal after Enrollment, 370.00
Voluntary Withdrawal, Legitimate Reasons for, 370.01
W
Withdrawal Due to Student Demonstrations and Strikes, 510.04
Withdrawal, Emergency, 370.09
Withdrawal from EAP, General, 815.00
Withdrawal from EAP, Section 370
Withdrawal from EAP Student Fee Account, 815
Withdrawal Petition, Consultation with UOEAP Prior to Submission of, 370.03
Withdrawal, Voluntary, after Enrollment, 370.00
Withdrawal, Voluntary, Counseling Students, 370.02
Withdrawal, Voluntary, Reasons for, 370.01
Websites, EAP, 625.00
Working Schedules, General, 230.00
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