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Study Center Specific Information
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Visiting Scholars and Visiting Exchange
If allowed by the exchange agreement, UC partner universities may nominate exchange visitors to the University of California. Visiting scholar status is appropriate for faculty/junior faculty and advanced graduate level degree candidates and who do not require a UC transcript and who are able to conduct research at an advanced level. Post-Doctoral appointees (paid researchers who have not yet held a teaching position) are not eligible.
Contact the Visiting Scholar and Visiting Exchange coordinator if there are questions about a proposed visitor's eligibility. (UOEAP Contact Information).
Visitors will not receive a transcript, be an enrolled student, or be eligible for UC student housing. They will, however, receive library and computer access, for which UOEAP will pay associated fees, if any, charged by UC. UOEAP will also pay any applicable fees for issue of the DS-2019 by the host UC. Office space in the department may or may not be offered by the host. Visa application fees, SEVIS fees, travel/transportation, living expenses and health insurance will be paid by the visitor.
Invitations from a UC faculty and department must be secured by the visitor (or faculty at the home university). In contacting UC faculty and departments, prospective visitors should include a specific statement of purpose for their visit accompanied by a curriculum vitae or resume. Invitations need to be in writing (letter or email). UC faculty and departments contact information can be found at each campus web site. Link to the UC On-line Directory
Administrative visits may be difficult to arrange. There is no job shadowing or training program for visitors at UC so UOEAP cannot guarantee that a visit can be made in a particular career area. Information about funding, visas and EAP forms for scholarly visitors apply to administrative visitors as well. Contact the Visiting Scholar and Visiting Exchange coordinator as early as possible about a proposed visitor's eligibility. (UOEAP Contact Information).
Once visitors are nominated by their university and have received a formal invitation by a UC faculty and department, the Universitywide Office of Education Abroad Program (UOEAP) assists with acquiring the visa certificate of eligibility (DS-2019), and provides information about UC and nearby community accommodations.
Prospective visitors will need to complete and send the following documents:
Send all documents as scanned files if possible. This will make it
easy to share Contact: Francesca Agostini Faculty and Visiting Exchanges Universitywide Office, Education
Abroad Program
To obtain a visa, the visitor needs to take the DS-2019 to a U.S. Consulate in his/her area. See the EAP Visiting Exchange Guide and Visa Resources page for more information.
PREPARATION AND PROCESSING TIMELINE It is important to identify a UC host well in advance of the planned visit. Visitors must provide UOEAP will a copy of their written invitation a minimum of four months prior to the proposed visit. Once an invitation has been submitted to UOEAP, allow six to eight weeks for issue of the DS-2019 certificate of eligibility for the J-1 visa. Visitors should also allow a minimum of six to eight weeks for completion of the visa application process and required interview. See the EAP Visiting Exchange Guide and Visa Resources page for more information. Visitors should be aware that just before and during the summer break (June through July or August, depending on the campus) departmental staff and faculty at UC may be away and unable to respond or provide the required authorizations.
Visitors who are not self-supporting should consult with their home university about funding resources that may be available to them. See the EAP Funding Worksheet for the current estimated living expense amounts required by each campus for issue of the DS-2019 certificate of eligibility for the J-1 visa. Required amounts are subject to change. The amounts provided are estimates only and actual expenses may vary depending on the visitor's lifestyle and extra activities. Travel is not included in these estimates.
Health insurance is mandatory for visitors to UC. The U.S. Department of State requires all J-1 visitors and their dependent family members to have the following minimum health insurance coverage throughout their stay:
An insurance policy secured to meet the benefits requirements must be underwritten by an insurance corporation with an A.M. Best rating of "A-" or above, an Insurance Solvency International, Ltd. (ISI) rating of "A-I" or above, a Standard and Poor's Claims Paying Ability rating of "A-" or above, or a Weiss Research, Inc. rating of B+ or above. Alternatively, an exchange visitor may hold a policy that is backed by the full faith and credit of the government of the exchange visitor's home country. Visitors who do not have insurance that meets these requirements may enroll in one of these insurance plans specifically designed for visitors. Costs vary depending on the age of the visitor and the length of stay.
The resources below are provided for general information only. EAP does not not recommend or endorse any specific insurance plan.
GLOBAL STUDENT HEALTH PLAN This policy is available to J-1 Visiting Scholars. • Brochure/Enrollment
Form (PDF)
STUDENT SECURE PLAN FOR VISITING SCHOLAR & DEPENDENTS This policy is an accident/medical policy available to J-1 Visiting Scholars & J-2 Dependents of Visiting Scholars. Only the Student Secure Select plan is available for visiting scholars and their families. Be sure to choose the Select plan. You can enroll online on the website or use the paper application form below. The quickest way to be insured is to apply online. • Brochure/Enrollment
Form (PDF)
These are accident/medical policies available to J-1 Visiting Scholars & J-2 Dependents of Visiting Scholars. You can enroll online on the website or use the paper application form below. The quickest way to be insured is to apply online. Brochures Application Forms • Gateway Travel Insurance Plans Website
REMPATRIATION AND MEDICAL EVACUATION FOR VISITING SCHOLAR This is for visiting scholars and their families, who already have
accident and sickness insurance from another source, and only need repatriation/medical
evacuation insurance. Coverage limits are $10,000 U.S. for Repatriation,
$10,000 US for Emergency Medical Evacuation, and $10,000 US for Accidental
Death & Dismemberment. The application form and brochure are below. Brochures
Additional Resources are available at the NAFSA Yellow Pages and the Bureau of Educational and Cultural Affairs of the US Department of Sates.
UC-Campus Links for International Visitors
Travel and Accommodations Tips for Short-Term Visits
Official Website of the Education Abroad Program Copyright © 2000 - The Regents of the University of California Technical questions and comments about this site should be sent to web@eap.ucop.edu |
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