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Financial AidBelow is 2007-08 information.
Applying for Financial AidBecause students remain enrolled at UC while they are on EAP, they retain eligibility for financial aid. Students who do not have the resources to participate in EAP should see the campus Financial Aid Counselor in charge of EAP students (UC Campus contacts). Students should inform the Financial Aid Counselor that they are EAP participants, and ensure that their financial aid files and all documents submitted clearly indicate their EAP status, including reference to the correct EAP program. The campus Financial Aid Office will determine the student’s financial aid eligibility. If financial aid is granted, it is the student’s responsibility to complete all procedures required by the Financial Aid Office before departure. File all financial forms by the early deadlines as if you were going to remain at your home campus. Your campus Financial Aid Office will package your financial aid according to the EAP undergraduate student budget for your program. The EAP Undergraduate Student Budget Worksheet, available through the EAP website at eap.ucop.edu/eap/budgets, provides a summary of estimated expenses for each EAP program. The EAP Undergraduate Student Budget Worksheet provides a summary of estimated expenses for each EAP program. Academic Requirements for Financial AidIn order to avoid a reduction in their financial aid award, during the academic year, students are required to carry a minimum load of 36 UC quarter units as an undergraduate, or 24 UC quarter units as a graduate student. Each UC campus or department may have additional requirements. Financial Aid DistributionFinancial aid is determined by the student’s home UC campus rather than by EAP. Amounts vary from one student to another, depending on many factors. The Universitywide Office of EAP will distribute financial aid for students while on EAP. Before departure, it is the student’s responsibility to verify with his or her Financial Aid Office and the Universitywide Office of EAP that he or she has met all requirements, completed all documents, and made the appropriate arrangements for EAP to forward all UC financial aid disbursements to the appropriate U.S. address. Each student’s campus Financial Aid Office must notify the Universitywide Office of EAP in writing of the financial aid awarded for EAP. All confirmed financial aid awards, including Federal Direct Loans (except UCLA students), will be credited to the student’s EAP account. UCLA students will receive Stafford Loan checks via EAP once the lending financial institution issues them. At the time of publication there are varying disbursement possibilities for approved PLUS loan applications (Parent Loan for Undergraduate Student). EAP advises borrowers to verify with the student’s campus the expected method of disbursement upon loan approval, and plan accordingly. Unconfirmed or estimated financial aid awards cannot be credited to EAP accounts. Upon confirmation from the campus Financial Aid Office, EAP will issue a supplemental financial aid disbursement. It is the student’s responsibility to know the amount of financial aid awarded and the disbursement dates (see the Financial Aid Disbursement Schedule) . Occasionally, receipt of financial aid disbursements can be delayed due to revisions to financial aid. Students must have a plan for back-up funds, should delays occur. EAP cannot provide Financial Aid Application forms. Students should contact their campus Financial Aid Office for scholarship applications, procedures, and deadlines for the following year. (See Appendix VI for EAP contact information.) Program Fee PaymentsIf your financial aid is less than the EAP Program Fees (indicated on the EAP Undergraduate Student Budget Worksheet), you are responsible for the difference. Make your payments according to the instructions on the EAP Payment Coupons, available on the EAP website. The Universitywide Office of EAP will mail a statement to the student’s U.S. financial address 30 days prior to the final payment due date. Any late changes in your financial aid package may result in a late billing. EAP Account StatementIf a student’s financial aid awards exceeds his or her EAP Program Fees, a statement and a UC financial aid disbursement will be issued approximately two weeks before the official program departure date. For students whose financial aid is less than the EAP Program Fees, and for those who are not on financial aid, a statement will be issued indicating the balance due. Deferral of First PaymentStudents who are financial aid recipients are not required to submit the initial EAP payment of $450. When your financial aid package becomes available, the appropriate EAP Student Finance Analyst will review your EAP account. For students whose financial aid awards are less than the EAP Program Fees, a statement will be issued indicating the balance due. If you have submitted your $450 payment and your financial aid exceeds the program fees, you will be refunded any credit in accordance with the Financial Aid Disbursement Schedule. Financial AddressAll financial statements and checks will be sent to your U.S. financial address. Students are required to submit a Student Change of Address form or send an e-mail to the appropriate Student Finance Analyst with their current financial address when there is a change. The Universitywide Office of EAP does not receive address updates from your UC campus. Federal Direct LoansEAP students must complete promissory notes for loans. EAP students will have their Federal Direct Loans credited to their EAP account. You will receive notification from your lender on a quarterly basis that funds have been disbursed to your UC campus. Your UC Financial Aid Office commits the net amount of your loan for the term on EAP at the beginning of the program. These funds will be applied towards your program fees. If there is a remaining credit balance, it will be disbursed with all other aid in accordance with the Financial Aid Disbursement Schedule for the program. Parental Loans (PLUS)PLUS loans can be disbursed by campus Financial Aid Offices directly to a student’s parental address or applied directly to a student’s EAP account. Students should confirm with their campus Financial Aid Counselors the disbursement dates of these funds, the amounts, and how they will be disbursed. UCLA StudentsStafford Loans are not credited to EAP student accounts. Stafford Loan checks originate at a lending institution and are forwarded to the Universitywide Office of EAP via the UCLA campus Financial Aid Office. After receipt, the Universitywide Office of EAP forwards the checks to the student’s U.S. financial address. These checks are not credited by electronic fund transfer (EFT) to the student’s bank account. Also, the lending institution, not EAP, determines the disbursement dates of Stafford Loan checks. Students must confirm disbursement dates and amounts with their campus Financial Aid Office before departure and plan their budgets accordingly. Financial Aid Problems While AbroadThe Universitywide Office of EAP can assist students who encounter financial problems while they are abroad. Contact your EAP Student Finance Analyst. Contact your UC home campus Financial Aid Office for clarification of awards or requests for additional aid. In a financial emergency, Study Center staff can help students to communicate with the Universitywide Office of EAP. It is the student’s responsibility to make sure he or she has met all financial aid requirements, completed all documents, and made the appropriate arrangements for EAP to forward financial aid disbursements and Stafford Loan checks before departure. Students must understand which awards are credited to their EAP account and plan their budgets accordingly. Changes in Financial Aid While AbroadFinancial aid awards to EAP students are based on financial aid eligibility as determined by the campus Financial Aid Office, and are subject to change. Any changes submitted by the student’s Financial Aid Office will affect the student’s EAP account balance. If a student withdraws from EAP or does not complete the minimum load requirements, their financial aid package most likely will be reduced retroactively. Students will be held responsible for payment of any program fees and/or financial aid disbursements already received which are not covered by a reduced financial aid package.
Financial Aid Applications (for period following EAP)Students should complete either the Renewal or the FAFSA forms to apply for financial aid for the academic year following EAP. Follow the home campus guidelines. Veteran BenefitsVeteran benefits apply to registration, education, and ILP instructional fees. Students are responsible for paying all other program fees. For further details of remaining fees, see your specific EAP Undergraduate Student Budget Worksheet on the EAP website. Financial Aid DisbursementsEAP Financial Services will distribute financial aid disbursements while a student is abroad. To enable this, the campus Financial Aid Office must notify the Universitywide Office of EAP in writing of the financial aid awarded for EAP participation. All confirmed financial aid awards, including Direct Lending, are credited to the student’s EAP account. Exceptions may be: PLUS Loans, UCLA Stafford Loans, and certain outside agency scholarships/loans. Unconfirmed or estimated financial aid awards are not credited to the account. Upon confirmation of estimated awards by the student’s campus Financial Aid Office, EAP will credit the student’s account. EAP Program Fees (see Program Fees under 1A on the Undergraduate Student Budget Worksheet on the EAP website) are deducted from confirmed financial aid awards. Remaining credit balances are disbursed as outlined under the Financial Aid Disbursement Schedule. Financial Aid Disbursement ScheduleIf a student’s EAP account has a credit balance after all confirmed awards have been credited and program fees have been deducted, EAP will disburse the credit balance as noted below. The first financial aid disbursement for all programs will be requested approximately two weeks prior to the program’s Official EAP Start Date. Contact your UC campus Financial Aid Counselor before departure to confirm that your financial aid has been forwarded to EAP. If you select the Electronic Funds Transfer Direct Deposit (EFT) option, any remaining credit balance will be electronically deposited into your U.S. bank account. If you do not select the EFT option or if the EFT Authorization Form has not yet been processed, the remaining credit balance will be processed in the form of a check and mailed to the financial address indicated on your EAP Student Address/Information Form. Dates of disbursement are contingent upon the receipt of financial aid information by the Universitywide Office of EAP, resulting in a credit balance on your EAP account. If students are signed up for EFT with UOEAP, it will take approximately five to seven business days from the disbursement requested date to be reflected in the student’s bank account. If students are not signed up for EFT, the disbursement will be sent to their U.S. financial address in the form of a paper check, and will take approximately ten business days from the disbursement requested date. Check the Financial Aid Disbursement Schedule for the disbursement dates. They are not the same as your UC campus. Automatic Deposit of Financial Aid Via Electronic Funds Transfer (EFT) Direct Deposit
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